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  • Writer's pictureJ.D. Solomon

How a Project Manager Can Leverage AI in 2023

This article outlines five practical AI applications for small businesses. (Image: generated by JD Solomon Inc on Midjourney in less than 10 minutes).
This article outlines five practical AI applications for small businesses. (Image: generated by JD Solomon Inc on Midjourney in less than 10 minutes)

As a project manager in 2023, harnessing the power of artificial intelligence (AI) can greatly enhance productivity and efficiency within your projects. AI technologies have evolved and can be leveraged to streamline routine tasks, provide valuable insights, and improve decision-making.

Standard Promises from Software Companies

These are some of the AI promises to project managers in 2023.

Automated Budget Analysis

AI (aka, our software) can analyze construction budgets swiftly and accurately. By employing machine learning algorithms, AI systems (aka, our software) can process vast amounts of financial data, detect patterns, and identify potential cost-saving opportunities. For instance, an AI-powered tool can assess historical project data, current market conditions, and other relevant factors to generate accurate budget predictions, highlighting areas where adjustments can be made to optimize spending.

Intelligent Schedule Optimization

Managing construction schedules can be complex, especially considering various dependencies and potential delays. AI (aka, our software) can help project managers streamline this process by analyzing historical project data, current progress, resource availability, and external factors such as weather conditions. AI systems (aka, our software) can generate optimized schedules by using predictive algorithms, considering potential risks, and providing recommendations for efficient resource allocation.

AI-Generated Reports

Preparing reports is a time-consuming task for project managers. AI (aka, our software) can assist in generating comprehensive and accurate reports by analyzing project data, extracting relevant information, and summarizing key insights. Natural language processing algorithms can convert raw project data into concise and meaningful reports.

By leveraging the power of AI (aka, our software), project managers can improve decision-making, increase efficiency, and achieve better project outcomes.

Practical Applications

Now let's explore five practical AI applications that project managers can utilize.

1. Swift and Verified Research

Research plays a crucial role in project management, and AI can expedite this process. While traditional sources like Wikipedia, search engines, and reliable websites remain valuable, Chat GPT emerges as a fast and accurate secondary source. Chat GPT utilizes natural language processing and machine learning algorithms to generate human-like responses.

Project managers can quickly obtain information and validate their findings by learning to prompt it effectively.

2. Original Visuals

It's often essential to have unique visuals for project reports and presentations. While platforms like Unsplash, Pexels, and Canva offer ready-made images, Midjourney steps in as a creative AI solution. Midjourney utilizes machine learning algorithms to generate images based on natural language descriptions. This tool is particularly useful for small businesses that lack in-house graphic artists, allowing project managers to create original visuals that align with their project's needs.

3. Document Summaries

Project managers frequently handle a multitude of documents and collaborate with consultants. To extract critical information efficiently, Wordtune Read proves helpful. This AI tool simplifies complex documents, articles, and blogs into concise summaries. It supplements experience and other editing tools, aiding collaboration and reinforcing key points during debates. Wordtune Read employs natural language processing algorithms to analyze and understand the content, ensuring project managers focus on essential details.

4. Document Analysis

Google's Natural Language API offers project managers a valuable tool for document analysis. This tool enhances natural language understanding with features like entity analysis, sentiment analysis, syntax analysis, and content classification. Project managers can use entity analysis to classify keywords like people, organizations, locations, and products. Additionally, categories provide an overview of how the text is classified among numerous possibilities. The Natural Language API complements traditional word searches and strengthens the document editing process.

5. Assistive Tools

Effective group facilitation is vital for project managers. However, it's important to consider the audience's diverse needs, including those with hearing or visual impairments. Google's Live Transcribe emerges as a powerful speech-recognition app in 2023. With its high accuracy, even at a distance from the speaker and amidst moderate room noise, Live Transcribe is a valuable tool for supporting business presentations. Its ability to transcribe speech in 60 languages and display text in a user-friendly size ensures a seamless experience.

Incorporating AI in Project Management

For project managers in 2023, the key to meaningful and effective AI implementation lies in leveraging it to streamline routine tasks. Project managers can enhance research, visualization, document analysis, and facilitation processes by adopting AI tools like Chat GPT, Midjourney, Wordtune Read, Natural Language API, and Live Transcribe. Embracing AI technologies empowers project managers to achieve greater project productivity and efficiency.


JD Solomon Inc provides solutions at the nexus of the facilities, infrastructure, and the environment. JD's newest book, Facilitating with FINESSE, will be released on May 31, 2023. Sign-up for monthly updates from JD Solomon Solutions.


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